What is Transaction-Based Chain of Custody and Auditing?

Transaction-based chain of custody and auditing refers to a method of tracking and recording the movement and handling of physical or digital evidence, such as documents or other data, through a secure and auditable system. This method is based on the creation of a chain of transactions or events that document each step in the handling of the evidence, including who handled it, when it was handled, and the purpose of the handling. 

Why Transaction-Based?

The purpose of this type of chain of custody is to ensure the integrity and reliability of the evidence and to provide a clear and auditable record of its handling and management. This is especially important in legal and investigative contexts, where the chain of custody is often used as a key element in establishing the authenticity and reliability of the evidence in court. 

CivicDocs helps to ensure audit logs through secure certification reports. Additionally, the platform details the information of who uploaded the evidence and at what time. The original evidence uploaded will always remain intact and never be manipulated. 

Why Auditing?

Auditing is an important component of a transaction-based chain of custody. It provides a way to verify the accuracy and completeness of the chain of transactions. Additionally, it ensures that any changes or manipulations to the evidence are detected and recorded. Auditing also helps to maintain accountability and transparency throughout the discovery process and can provide a useful tool for demonstrating compliance with relevant regulations and laws. 

Maintain the Integrity and Reliability of Evidence

Transaction-based chain of custody and auditing are essential in maintaining the integrity and reliability of evidence. Particularly, this is important in legal and investigative contexts. CivicDocs, a secure and auditable system, ensures the authenticity and reliability of evidence by providing a detailed chain of transactions that document each step in the handling of the evidence, including who handled it, when it was handled, and the purpose of the handling. The auditing process provides an additional layer of verification. This ensures that any changes or manipulations to the evidence are detected and recorded. Ultimately, this helps maintain accountability and transparency throughout the discovery process. CivicDocs is a valuable tool for demonstrating compliance with relevant regulations and laws.